March 9, 2000

DAR MEMORANDUM CIRCULAR NO. 03-00

TO                :     All Officials, Bureau Directors, Regional Directors, Provincial Agrarian Reform
                            Officers, And All Others Concerned

SUBJECT    :     Guidelines In The Conduct Of Dialogue At The Central Office

PRE-DIALOGUE

1.         Concerned/Interested PO/NGO shall:   aSIHcT

•           prepare the request for dialogue which shall be forwarded to the Director-SCS for evaluation;

2.         The SCS shall:   ISDHcT

•           conduct preliminary interview and deliberation of the issues to be presented and gather basic and relevant information, analyze, and determine the merits of the plaints/case;

•           coordinate with the concerned office (Central or Field) to obtain verification of the accuracy regarding the status of the case;

•           identify positive value as a basis to recommend if a dialogue is necessary;

•           schedule the dialogue either on the afternoon of a Tuesday or Thursday at the HRD Training Center or an available alternative venue;

•           prepare the Case Brief;

•           coordinate with the concerned Officials needed for the dialogue and furnish them copies of the case brief two to three days before the scheduled dialogue;

•           confirm the date and venue of the dialogue with the PO/NGO.

DIALOGUE PROPER

1.         The SCS shall:   CSIcHA

•           inform the Intelligence Command and Security Unit (ICSU) that the DAR and a certain group is expected to have a dialogue;

•           a background on the farmer's group shall also be given by SCS to ICSU.

•           take charge in the venue coordination, arrangements and documentation;

2.         OSEC, FOSSO, PPLAO, BALA, DARAB, and PAS shall send their representative to attend the dialogue;

POST DIALOGUE

1.         The SCS shall:

•           furnish the office concerned regarding the DAR Officials as well as NGOs specific agreements/commitments made during the dialogue and the respective time frame;

•           monitor the compliance to the commitments made;

2.         The Offices concerned shall furnish the SCS updates of the cases;

3.         The FOSSO, OSEC, PPLAO, SCS, DARAB, and PAS desk officers shall meet at least once a week for updating the case and discuss necessary actions toward case resolution;

4.         The Security Guards shall ensure that no group shall be allowed to enter the DAR premises after 5:00 p.m. unless requested by the Director, SCS.   TAHIED

9, March 2000, Diliman, Quezon City.

(SGD.) HORACIO R. MORALES JR.

Secretary