December 29, 2003
DAR MEMORANDUM CIRCULAR NO. 01-04
SUBJECT : Rationalizing the Management, Administration and Operations of the DAR
Gymnasium
I. Rationale
The DAR Gymnasium was established to provide a space where the DAR employees can hold their social cultural, spiritual, sports and other activities that are geared toward attaining harmonious relationships and enhance the employees' welfare and productivity, thereby, contributing to the achievement of an improved, efficient and effective bureaucracy.
For an effective and efficient management, administration and operations of the gymnasium, the DAR Employees Association (DAREA) National Office is hereby directed to take charge of the over-all management, administration and operation of the DAR Gymnasium that covers the sports facilities like the basketball, lawn tennis, badminton, volleyball, body building facilities and other amenities.
II. Objective
To provide a sports center where the DAR employees can conduct their social, cultural, spiritual, sports and other activities that can contribute to the attainment of conducive working atmosphere; harmonious relationships and enhance as well the welfare and productivity of the government service sector.
III. General Policies:
1. The DAR Gymnasium shall be for the priority use of the DAR employees in their social, cultural, spiritual, sports and other activities.
2. The management, administration and operations of the DAR Gymnasium shall be the responsibility of the DAR Employees Association (DAREA) National Office:
3. As the over-all in-charge in the management and operation of the said gymnasium/sports facilities; DAREA National Office shall be responsible in ensuring orderliness and cleanliness of the DAR Gymnasium including the implementation of guidelines and procedures on the proper use of the sports facilities/amenities.
4. The DAR Gymnasium may be rented out to other government agencies and private offices/individuals provided that its use will not in any way affect or hamper the activities of the DAR employees.
5. All proceeds from the rental fees on the use of the DAR Gymnasium shall be for the minor maintenance of the gymnasium and for the educational loan assistance program of the DAR Employees Association.
6. The DAR Employees Association (DAREA) National Office shall submit to the DAR Management through the Director of Administrative Service, a quarterly report of collections/proceeds/disbursements.
7. The DAR Management will be responsible for the major repair of the gymnasium and the procurement of requirements of equipments/supplies that shall be approved by the Director of the Administrative Service.
IV. Procedures on Scheduling/Accommodation:
1. Reservation for the use of the gymnasium should be made five (5) days before the actual date and should be in writing and addressed to the DAR Employees Association (DAREA) National Office through the National President.
2. The Executive Offices of the DAR Employees, Association (DAREA) National Office will take charge of the booking and scheduling and the notification to the end-user.
3. All sports activities should be properly coordinated with the National Executive Officers of the DAR Employees Association (DAREA) National Office for the scheduling of games.
4. Use of the gymnasium by other government offices/private entities should not exceed one (1) week.
5. A fee of P500 will be charged from the end-users (by other government offices and private entities) for the half-day use of the gymnasium while the amount of P1,000 will be charged for its whole day use.
6. Fees for the use of the basketball, lawn tennis, volleyball and badminton facilities shall be P200 per hour.
V. Management of Funds:
1. Collection for the day shall be deposited to the Educational Loan Assistance Fund of the Association at the LBP Philcoa Branch.
2. The DAREA National Treasurer and Assistant Treasurer shall deposit all collection for the day and shall take charge of the preparation of quarterly financial report.
3. The DAREA National President shall be responsible in the preparation of the monthly accomplishment reports. Withdrawal for any minor maintenance of the covered court shall be approved by the DAREA National President and the Director for Administrative Service and all cheque shall be signed by the DAREA National President and DAREA National Treasurer.
4. Quarterly financial and accomplishment reports shall be submitted to the Director of the Administrative Service, copy furnished the Undersecretary of Finance, Management and Administration Office (FMAO).
VI. Effectivity:
This Memorandum Circular shall take effect immediately upon its approval the 29th day of December 2003.
(SGD.) ROBERTO M. PAGDANGANAN
Secretary